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Country: Poland

Organization: Médecins du Monde

Closing date: 26 Jul 2022

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.



Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.



MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.



MdM-France recently conducted a fact-finding mission in the neighbouring countries of Ukraine to assess the needs of people displaced by the conflict.



MdM-F is starting operations in Poland to support refugees for a better access to healthcare.



TASKS AND RESPONSIBILITIES:



In the context of the mission opening and under the supervision of the general coordinator, you will lead the development of the country programme logistics strategy and ensure its timely implementation. You will provide logistics guidance, advice and support to all programmes and logistics staff. You will ensure that MdM’s policies, procedures, systems and guidelines are implemented. You will play a key role in defining and managing supply chain and you will provide support in safety and security management on the mission.



More specifically, your main responsibilities are:



Logistics coordination



  • Define and implement the logistics processes and procedures

  • Assist the field teams in scheduling all logistics activities required to reach projects objectives and deadlines

  • Communicate regularly with the general coordinator to achieve a thorough understanding of the priorities within the logistics activities

Program activities



  • Be the technical advisor at country level and take final responsibility for all logistics tasks of the mission

  • Be responsible for the appropriate selection, in collaboration with the logistics advisor in HQ, installation, use and maintenance of equipment

  • Take part in any project needs assessment as per required

  • Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.)

  • Support the program teams, particularly on transportation, fleet management and local medical supply

Procurement, supply chain and asset management



  • Oversee the full scope of the supply chain management for support and activities requirements within the country (international & local purchases)

  • Liaise with HQ purchasing department for international procurement by providing optimal upstream communication

  • Be in charge of the implementation, follow-up and observance of MdM logistics procedures and, more generally, donor compliance.

  • Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports

  • Ensure systems mitigate risks from corruption and insecurity

  • Oversee the fleet management

Team management



  • Be responsible for defining the Logistics department staff setup, and drafting job descriptions

  • Be responsible for the functional management of specified logistics staff in accordance with HR policies and procedures, including recruitment and performance management

  • Be responsible for the capacity building and training of all logistics staff

Safety and security



  • Participate in the development, review, implementation, diffusion and monitoring of MdM’s security measures in-country

  • Be responsible for the safeguarding of all MdM premises

  • Report any security incidents to the security focal point

Representation and reporting



  • Represent MdM France and MdM network among other organisations and at a national level

  • Attend national logistics and security related external meetings (clusters, Humanitarian Forum sec meeting)

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 3 months



Starting date: As soon as possible

Gross monthly salary: 2860 euros

Based in Przemysl with regular field visits, and visits in Poland

Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required

Expatriation bonus (10% gross salary per month)

Transportation cost, vaccines and visas covered

Guesthouse housing

22.5 RTT (recovery days) per year

5 weeks of paid leaves per year

Health insurance (60% covered by MdM and 40% by the employee)

Insurance (repatriation&hellip

Teleworking agreement for positions eligible to telework: 110 days/year (minimum of 1 day per week onsite)

Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.

Médecins du Monde promotes trainings and internal mobility

Départ seul



SKILLS AND EXPERIENCE NEEDED:

Two-years’ higher education qualification in logistics management and purchasing

Five years' professional experience (including at least one year in a logistical coordination position in a humanitarian setting or two years’ logistician experience)

Experience on a similar position and in a mission opening context

Experience in fleet management, security, supply chain and stock

Experience in managing a large team and work in an international setting

Excellent organizational skills

Ability to work quickly, under pressure, and with short deadlines

Ability to make effective decisions according to the context

Good writing and communication skills

Flexibility, reactivity, anticipation and adaptability

Ability to communicate effectively with informants and contacts from widely-varied organizations and agencies

Excellent Microsoft Office skills

Languages: Fluent English (written and spoken) mandatory, knowledge of Russian or Polish is an asset

You embrace the core values and support the proactive philosophy of Médecins du Monde.



TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED

Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.

MdM stands up for the integration of people living with disabilities and fights against discrimination.

How to apply:


To apply, click on the following link: http://www.jobs.net/j/JWPZGJrc?idpartenaire=128


Category:
Logistics
Country:
Poland
Organisation:
Médecins du Monde
Location:
Poland

 



Country: France

Organization: Première Urgence Internationale

Closing date: 1 Dec 2022

Contrat d'apprentissage - 12 mois



Prise de poste : 01/11/2022



PUI aux quatre coins du monde



Forte de ses 40 années d’expérience, Première Urgence Internationale :



  • Vient en aide à près de 6 millions de bénéficiaires

  • Avec un budget de plus de 100 Millions € par an

  • Répartis dans 22 pays, sur 5 continents

Grâce à l’implication et l’engagement de :



  • Plus de 2000 collaborateurs nationaux

  • Environ 200 expatriés de 45 nationalités différentes

  • Et 90 salariés au siège

PUI œuvre dans 10 secteurs d’intervention et se distingue par la mise en place d’une approche intégrée dans sa réponse. Cette méthode vise à identifier et comprendre l’ensemble des besoins des personnes touchées par une crise. Nos équipes se mobilisent pour apporter une réponse globale à l’ensemble des besoins fondamentaux des populations victimes de crises humanitaires dans l’urgence jusqu’à leur permettre de retrouver autonomie et dignité.



Pour en savoir plus sur notre histoire, nos valeurs, nos domaines d’intervention.



Zoom sur le Service Logistique



Le Service Logistique se compose de 13 personnes. La mission de ses membres est d'accompagner les équipes terrain, en contrôlant les procédures et pratiques logistiques.



Et l'Assistant·e Achats & Expéditions dans tout ça ?



En tant qu’Assistant·e Achats & Expéditions, vous serez sous la supervision du Chargé de l’Approvisionnement, en collaboration directe avec les Chargés des Achats & Expéditions et en rapport avec l’ensemble des missions de PUI.



Votre rôle sera majoritairement d’offrir un appui à la gestion et au suivi des commandes et expéditions Terrain (missions, fournisseurs) à travers le traitement des demandes d’achats Terrain ou encore des demandes de cotation, de gérer les stocks siège des équipements terrains et d’organiser les expéditions, et enfin d’appuyer à la gestion administrative et capitaliser la branche approvisionnement, entre autres à travers de la mise en place et mise à jour des tableaux de bords et de divers documents relatifs à l’activité.



Les défis qui vous attendent



-Répondre à la demande en achats internationaux des missions ;



-Se coordonner avec le pôle urgence pour l'établissement d'un stock urgence ;



-Renouvellement de contrats cadres



Ce qu'il vous faudra pour réussir



  • Formation : Vous effectuez actuellement une formation supérieure en logistique et/ou en gestion de projets de Solidarité internationale, de niveau équivalent à un Bac+3.

  • Expérience : Vous disposez déjà d'une expérience de travail en équipe ? Tant mieux, c'est indispensable pour ce poste! Une expérience en milieu associatif et/ou à l’international sera fortement appréciée.

  • Compétences : Vous disposez de très bonnes capacités rédactionnelles en français et maitrisez l’informatique (Pack Office).

  • Qualités requises : Vous avez un fort intérêt pour la logistique et/ou pour une de ses composantes (la chaîne d’approvisionnement serait un atout), ainsi qu’un intérêt avéré pour le secteur de la solidarité dont vous partagez les valeurs. Vous avez un bon relationnel, faites preuve d’organisation, de réactivité, d’adaptabilité, d’autonomie, et avez l’envie d’apprendre.

  • Langues : Vous maîtrisez le français à l’oral comme à l’écrit. Une bonne connaissance de l’anglais serait très appréciée.

Le mot du Manager



« Les approvisionnements internationaux sont un enjeu majeur pour le déroulement des projets développés. Venez rejoindre une équipe dynamique et soudée qui relève chaque jour les défis de la logistique humanitaire ! »



PUI vous proposera



  • Statut: Employé(e)

  • Salaire: EUR bruts mensuel sur 12 mois

  • Couverture médicale: 80% de la mutuelle Santé et Prévoyance

  • Prise en charge: Prise en charge à hauteur de 50% du titre de transport et à hauteur de 60% des Tickets Restaurant (d'une valeur faciale de 9&euro

  • Repos: 5 semaines de congés payés par an + 1 RTT par mois (37h/semaine)

Nos engagements



Première Urgence Internationale considère la diversité des nationalités, genres, croyances, profils et statuts au sein de ses Ressources Humaines comme un atout majeur pour son action humanitaire, et s’astreint donc au strict respect du principe de non-discrimination tout au long de son processus de recrutement.



Première Urgence Internationale pratique une politique de tolérance zéro envers l’exploitation, les abus sexuels et à la maltraitance, sous toutes ses formes, des femmes, enfants et toutes autres personnes vulnérables. Elle mobilise l'ensemble de son personnel dans la promotion, la diffusion et le respect des principes édictés dans sa charte éthique.



Veuillez noter que Première Urgence Internationale ne sollicitera en aucun cas une participation financière pour des frais administratifs liés au recrutement. Toute information allant dans ce sens serait frauduleuse, merci de ne pas en tenir compte.



Vous vous reconnaissez dans ce profil et vous adhérez à nos engagements ? Vous vous sentez prêt·e à relever le challenge et à rejoindre la grande famille PUI ?

How to apply:


Merci de suivre ce lien et de remplir le formulaire sur notre site carrière.


Category:
Logistics
Country:
France
Organisation:
Première Urgence Internationale
Location:
France

 



Country: France

Organization: Première Urgence Internationale

Closing date: 1 Sep 2022

Contrat d'apprentissage - 12 mois



Prise de poste : 01/09/2022



PUI aux quatre coins du monde



Forte de ses 40 années d’expérience, Première Urgence Internationale :



  • Vient en aide à près de 6 millions de bénéficiaires

  • Avec un budget de plus de 100 Millions € par an

  • Répartis dans 22 pays, sur 5 continents

Grâce à l’implication et l’engagement de :



  • Plus de 2000 collaborateurs nationaux

  • Environ 200 expatriés de 45 nationalités différentes

  • Et 90 salariés au siège

PUI œuvre dans 10 secteurs d’intervention et se distingue par la mise en place d’une approche intégrée dans sa réponse. Cette méthode vise à identifier et comprendre l’ensemble des besoins des personnes touchées par une crise. Nos équipes se mobilisent pour apporter une réponse globale à l’ensemble des besoins fondamentaux des populations victimes de crises humanitaires dans l’urgence jusqu’à leur permettre de retrouver autonomie et dignité.



Pour en savoir plus sur notre histoire, nos valeurs, nos domaines d’intervention.



Zoom sur le Service Logistique



Le Service Logistique se compose de 13 personnes. La mission de ses membres est d'accompagner les équipes terrain, en contrôlant les procédures et pratiques logistiques.



Et l'Assistant·e Logistique Service Généraux et Informatique dans tout ça ?



En tant qu’Assistant·e Logistique Service Généraux et Informatique vous exercerez vos fonctions au sein du Service Logistique composé de 3 branches : le suivi logistique des missions, l’approvisionnement international et le guichet unique rassemblant les services généraux et l’infrastructure informatique siège dont vous ferez partie.



Votre rôle sera, majoritairement et sous le suivi pédagogique du/de la Chargé·e de l’environnement de travail en lien avec votre structure de formation, de participer à la réflexion, la mise en œuvre du plan d’action relatif à l’environnement de travail et l’infrastructure informatique en général ainsi qu’à la bonne marche des services généraux et informatiques en particulier. Ceci comprend le bon fonctionnement de la totalité des services fournis aux occupants et utilisateurs (outils, moyens, solutions efficaces et adaptés), la gestion et le suivi du bâtiment en lien avec les questions d’aménagement, du respect des obligations légales et de sa sécurité, l’élaboration, la gestion rigoureuse et le suivi du budget en lien avec l’activité (dépenses, contrats fournisseurs / prestataires).



Les défis qui vous attendent



Accompagner la digitalisation de l'environnement de travail via les outils de visioconférence et de flex office. Améliorer l'empreinte carbone du siège.



Ce qu'il vous faudra pour réussir



  • Formation : Vous suivez actuellement une formation en vue de l'obtention d'un diplôme supérieur, niveau Bac+2 services généraux.

  • Expérience : Vous disposez déjà d'une expérience de travail en équipe? Ce sera fortement apprécié! Une expérience en milieu associatif? Encore mieux!

  • Compétences : Vous disposez de très bonnes capacités rédactionnelles en français, et maitrisez l’informatique (Pack Office).

  • Qualités requises : Vous avez un fort intérêt pour l’environnement de travail et l’informatique ainsi qu’un intérêt avéré pour le secteur de la Solidarité Internationale, avec une appétence particulière pour le support utilisateur et le support IT de niveau 1. Vous faites preuve d’autonomie, de curiosité, de disponibilité, de proactivité, avez le sens de l’organisation et savez être réactif dans l’urgence. Vous avez également un bon relationnel et faites preuve de pédagogie.

  • Langues : Vous maitrisez le Français et l’anglais? c’est indispensable pour ce poste !

Le mot du Manager



« Venez rejoindre une équipe dynamique et chaleureuse pour relever les défis liés à l’environnement de travail et l'informatique. »



PUI vous proposera



  • Statut: Employé(e)

  • Salaire: EUR bruts mensuel sur 12 mois

  • Couverture médicale: 80% de la mutuelle Santé et Prévoyance

  • Prise en charge: Prise en charge à hauteur de 50% du titre de transport et à hauteur de 60% des Tickets Restaurant (d'une valeur faciale de 9&euro

  • Repos: 5 semaines de congés payés par an + 1 RTT par mois (37h/semaine)

Nos engagements



Première Urgence Internationale considère la diversité des nationalités, genres, croyances, profils et statuts au sein de ses Ressources Humaines comme un atout majeur pour son action humanitaire, et s’astreint donc au strict respect du principe de non-discrimination tout au long de son processus de recrutement.



Première Urgence Internationale pratique une politique de tolérance zéro envers l’exploitation, les abus sexuels et à la maltraitance, sous toutes ses formes, des femmes, enfants et toutes autres personnes vulnérables. Elle mobilise l'ensemble de son personnel dans la promotion, la diffusion et le respect des principes édictés dans sa charte éthique.



Veuillez noter que Première Urgence Internationale ne sollicitera en aucun cas une participation financière pour des frais administratifs liés au recrutement. Toute information allant dans ce sens serait frauduleuse, merci de ne pas en tenir compte.



Vous vous reconnaissez dans ce profil et vous adhérez à nos engagements ? Vous vous sentez prêt·e à relever le challenge et à rejoindre la grande famille PUI ?

How to apply:


Merci de suivre ce lien et de remplir le formulaire sur notre site carrière.


Category:
Logistics
Country:
France
Organisation:
Première Urgence Internationale
Location:
France

 



Country: United States of America

Organization: International Rescue Committee

Closing date: 31 Aug 2022

IRC BACKGROUND



Founded in 1933, the IRC is a leading nonsectarian, voluntary organization providing relief, protection and resettlement services for refugees and victims of oppression or violent conflict. One aspect of the IRC is to provide assistance to refugees resettling in the United States. The IRC opened an office in Phoenix, Arizona in 1994 to provide reception and placement services to newly arrived refugees. The office resettles refugees and provides numerous program services to assist refugees from their arrival through citizenship. The IRC also assists immigrants, low to moderate income individuals, and the community as a whole



JOB OVERVIEW



IRC’s Global Supply Chain (GSC) encompasses all the systems and support functions vital to implement programs effectively, broad of procurement, logistics, inventory, property, and asset management. GSC authorities ensure that supply chain activities are conducted in the best interest of the IRC and in compliance with applicable policies, Standard Operating Procedures (SOPs) and donor requirements.



The IRC in Arizona’s Operations Department is responsible for the direct or indirect oversight and coordination of all operational functions in the office, resulting in a well-functioning, compliant operational environment. The Operations Department serves as the primary liaison for HQ Regional Functional Leads including Regional HR Partners (RHRP), Supply Chain Advisor (SCA), Regional Safety & Security Director (RSSD), Regional IT Director (RITD) and Global Facilities Director (GFD).



The IRC in Arizona’s Supply Chain Supervisor supports procurement efforts and oversees Contributions-In-Kind (CIK) recordkeeping and reporting requirements. The Supervisor leads procurement efforts and coordinates other related supply chain activities. The Supervisor represents the IRC in Arizona in the local community, working to build relationships with landlords and housing providers which open doors to affordable housing for refugees, Afghan parolees, and other immigrants.



The Supply Chain Supervisor supervises the Inventory Specialist and Logistics Specialists. The Inventory Specialist maintains storage space and is responsible for collecting, tracking and disbursing inventory, including both purchased items and CIK, to refugee and immigrant populations resettled by the IRC and other eligible clients. Logistics Specialist assist in creating, maintaining, and managing the supply chain needs of the many IRC Arizona programs.



MAJOR RESPONSIBILITIES



Major responsibilities include, but are not limited to:



Procurement



  • Research potential new vendors for needed furniture and household items and establish new vendor relationships in accordance with IRC procurement policies.

  • Lead procurement and supply chain efforts by managing quotation and selection processes, coordinating with vendors, managing supply lists, and tracking and communicating market prices.

  • Order supplies, equipment, etc. in accordance with supply chain and financial compliance guidelines and coordinate servicing and repairs needed.

  • Manage vendor billing/invoices in coordination with Finance team.

  • Work with programs in satellite locations to fulfill their needs.

  • Support the Arizona Welcome Center with the diverse procurement needs that arise.

Inventory supervision



  • Supervise Inventory Specialists managing the on- and off-site storage of household goods and personal effects intended for distribution to IRC clients. Ensure storage facilities are well-secured, clean and properly maintained. Oversee physical inventory counts as needed, recording timely and accurate data within IRC’s data management systems.

  • Ensure accurate recordkeeping to account for and track incoming and outgoing inventory by preparing forms and maintaining thorough records within IRC’s data management systems. Provide accurate and up-to-date digital and physical inventory records for regular reporting purposes.

Other duties



· Supervise Logistics Specialists.



· Coordinate with satellite locations and centers to make sure Supply Chain policies and guidelines are followed and supply chain needs are met.



· Communicate with HQ supply chain team regularly.



· Other duties as assigned.



KEY WORKING RELATIONSHIPS



Position reports to: Operations Manager, IRC in Arizona



Position directly supervises: Inventory Specialist (2); Logistics Specialists (2)



Indirect Reporting: Executive Director, Leadership Team, Welcome Center Team.



Other Internal and/or external contacts:



Internal: IRC Staff, Volunteers and Interns



External: Position helps coordinate services and is responsible for maintaining relationships with appropriate vendors and community partners



JOB REQUIREMENTS



Education



· Bachelor’s degree business administration, supply chain management, or similar field strongly preferred. May be substituted with equivalent years of relevant work experience.



Work Experience



· Minimum 3 years of related professional experience; preferably in a not-for-profit or other social services environment.



Demonstrated Skills & Competencies



  • Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality. Ability to lead in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.

  • Strong relationship building, diplomacy and networking skills; ability to effectively build internal and external relationships.

  • Demonstrated ability to manage complex logistics involving multiple stakeholders within a limited timeframe

  • Demonstrated success working and communicating effectively in a multi-cultural environment.

  • Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively.

  • Superb organization, planning, and logistical skills.

  • Attention to detail and accuracy in work product.

  • Fluent in English, both spoken and written; proficiency in language(s) spoken by client group is desired.

  • Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.

  • Ability to lift 35+ lbs. safely.

  • Valid driver’s license and access to a personal, insured vehicle.

###



WORK ENVIRONMENT



  • A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities.

  • Occasional weekend and/or evening work is required.

  • This role entails periodic travel in and around the Arizona metro area to attend meetings, carry out the responsibilities outlined above, and represent the IRC with donors, partners, and vendors.

  • At present, the IRC in Arizona office is in the process of re-opening. Hybrid remote/in-person work modifications have been in place to ensure staff and client safety during the COVID-19 pandemic.

  • Staff are provided with IRC laptops and cell phones and must have access to a location with secure internet service where remote work can be performed as needed and according to the schedule negotiated with their supervisor.

  • All staff are required to adhere to IRC’s COVID risk mitigation policies, which may include but are not limited to masking, physical distancing, enhanced hygiene practices, symptom screening, and isolation and quarantine when needed. In some cases, these policies may be stricter than those imposed at the federal, state, or local level.

  • The IRC in Arizona strives to offer a positive working environment, with intentional efforts to ensure that it is diverse, equitable, inclusive, and accessible for all. Staff are required to adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Accountability, and Equality. In accordance with these values, the IRC operates under policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work, Fiscal Integrity, and Anti-Retaliation.

Benefits: We offer our employees phenomenal benefits such as paid parental leave, generous time off, and excellent medical, dental, and vision options.



COVID-19 Vaccination Requirement:** In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.



Commitment to Diversity and Inclusivity:** IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.



Equal Opportunity Employer:** We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.



We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

How to apply:


https://rescue.csod.com/ux/ats/careersite/1/home/requisition/27190?c=rescue


Category:
Logistics
Organisation:
International Rescue Committee
Location:
United States of America

 



Country: Poland

Organization: Première Urgence Internationale

Closing date: 20 Jul 2022

Fixed-term contract - 6 months



Starting date : 20/06/2022



PUI all around the world



With its 40 years of experience, Première Urgence Internationale :



  • Supports close to 6 millions beneficiaries

  • With more than 100 Millions € yearly budget

  • Present in 22 countries, on 5 continents

Thanks to the work and commitment of :



  • More than 2000 national staffs

  • Around 200 expatriates from 45 different nationalities

  • And 90 employees at HQ

PUI works in 10 areas of intervention and distinguishes itself by the implementation of an integrated approach in its response. This method aims to identify and understand the needs of all those affected by a crisis. Our teams come together to bring a rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity.



Learn more on our history, our values, our areas of intervention.



Focus on our activities in Poland



Our mission in Poland open in March 2022 in response to the ukrainian crisis. PUI quickly developed PSS and Protection activities and is looking to expand its response in the coming weeks.



What about the Logistics Coordinator ?



As Logistics Coordinator you will be responsible for the implementation of a logistics framework tailored and organised around an efficient supply chain, a properly sized logistics support at the mission level. You will also be commited in the management, respect, compliance and efficient implementation of all related policies, rules, procedures and good practices at bases and coordination levels.



For this purpose, you will be responsible for :



  • Supply Chain: You will coordinate and implement the national supply chain strategy for the mission. You will ensure that the administrative and operational components of the supply chain are in place and functional. You will guarantee that PUI’s related procedures, policies and tools linked with purchases, transport and storages are in place and are respected. You will make sure that relevant links are woven with HQ so as to avoid delays, loss, gaps in the HQ - field supply chain.

  • Support logistics management: You will ensure that all teams have the means, resources and tools they need to carry out their activities. You will actively contribute to the dimensioning of the mission in terms of materials, equipment, services allowing a well functioning of the bases.

  • Security: You will have to ensure that the necessary means and frameworks are available to implement security rules related to communications, movements and facility management.

  • Team management: You will be responsible for the tailoring of the Logistic department, and validation of job description. You will be responsible for the line management of specified logistics staff in accordance with related HR policies and procedures, including recruitment and performance management.

  • Strategy: You will take proactive approach and monitor on the mission logistics strategy including supply chain, support and logistics operations together with HQ and the Coordination team.

  • Coordination: You will consolidate and share logistics related information, data at Coordination, bases and HQ levels.

  • Representation: You will represent the organization in forums, amongst partners, authorities and different local actors involved in the logistics fields.

The challenges that await you :



New mission. Some challenges in logistical context (e.g. limited accommodation). Development of mission procedures and policies.



What you will need to succeed



  • Training : You hold a Bachelor’s or Master‘s degree in logistics (purchases, transport, etc.)

  • Experience : Strengthened by minimum 2 years of Logistics Experience in Humanitarian Sector, you also have a general management experience. You already worked with Première Urgence Internationale? It would be a definite asset!

  • Skills : You demonstrate strong management, organizational, report drafting and ICT skills. You have a high level of knowledge of procurement and supply chain in Humanitarian Context. Experience in Medical Supply Chain and customs/importation will be appreciated.

  • Qualities : You demonstrate ability to take the initiative and take responsibility in a proactive approach. You are a good negotiator and communicator, both in writing and orally. You demonstrate good team spirit, leadership, sense of analysis, good organization, ability to adapt and to delegate. You have a strong capacity to resist stress and particularly in unstable circumstances.

  • Languages : English has no secrets for you! All the better, it is mandatory for this position. If you speak Spanish, Arabic and/or French, it would be a definite asset.

A word from the manager



« Great mission! »



PUI will offer you



  • Status : Cadre with a Fixed-Term Contract

  • Monthly Gross Income : 2 650,00 - 3 130,00 EUR depending on your experience in International Solidarity + 50€ per semester of seniority with PUI

  • Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation

  • Housing in collective accomodation

  • Daily Living Expenses ("Per Diem")

  • Break Policy : 5 working days at 3 and 9 months + break allowance

  • Paid Leaves Policy : 5 weeks of paid leaves per year + return ticket every 6 months

Our commitments



Première Urgence Internationale sees diversity of nationalities, genders, beliefs, profiles and statuses among its Human Resources as a major asset for its humanitarian action, and therefore compels itself to the strict observance of the principle of non-discrimination throughout its recruitment process.



Première Urgence Internationale applies a policy of zero tolerance towards exploitation, sexual abuse and mistreatment, in all its forms, of women, children and all other vulnerable persons. It engages all its staff to promote, disseminate and respect the principles set out in its ethical charter.



Please note that Première Urgence Internationale shall not in any case request a financial contribution for administrative costs related to recruitment. Any such information would be fraudulent, please disregard it.



You recognize yourself in this profile and you adhere to our commitments ? You feel ready to take up the challenge and to join PUI great family ?

How to apply:


If you wish to apply, follow this link and fill in the form on our career site.


Category:
Logistics
Country:
Poland
Organisation:
Première Urgence Internationale
Location:
Poland

 



Country: Burkina Faso

Organization: Médecins du Monde

Closing date: 8 Jul 2022

Médecins du Monde, association médicale militante de solidarité internationale, s'engage depuis 40 ans à soigner les populations les plus vulnérables ici et là-bas, à témoigner des entraves constatées quant à l’accès aux soins, à obtenir des améliorations durables des politiques de santé pour tous.



Association indépendante, nous agissons au-delà du soin en dénonçant les atteintes à la dignité et aux droits humains et en nous battant pour améliorer la situation des populations précaires.



En France comme à l’international dans plus de 30 pays, nos actions ont pour but de faciliter l’accès au système de santé en travaillant sur 5 thématiques prioritaires structurant nos combats et nos plaidoyers : urgences et crises, santé sexuelle et reproductive, réduction des risques, migrations, droits et santé et santé-environnement.



Actuellement la mission mène un projet depuis 2018 sur la réduction de la morbidité et de la mortalité dues au cancer du col utérin à Ouagadougou financé jusqu’en 2025.



Depuis fin 2021, MdM mène également le projet « RESPECT des droits en santé sexuelle et reproductive des adolescent.e.s et jeunes » , projet inter pays porté par MdM-Canada en consortium avec MdM-France, MdM-Espagne et MdM-Suisse visant à accroître la jouissance des droits relatifs à la santé par les personnes en situation de vulnérabilité et de marginalité, en particulier les adolescentes et les jeunes femmes de 10 à 24 ans au Burkina Faso, au Bénin et en Haïti.



MdM-France appuie aussi depuis janvier 2020, le district sanitaire de Kongoussi, dans les régions du Centre Nord sur la fourniture du paquet minimum d’activités en soins de santé primaire, la PEC des cas de violence basée sur le genre et santé mentale au profit des populations affectées.



DESCRIPTION DU POSTE :



Sous la supervision du/de la coordinateur.rice site et sous l’autorité fonctionnelle du/de la coordinateur.rice logistique, vous coordonnez et supervisez les aspects logistiques et d’approvisionnement de la base de Kongoussi. Vous animez l’équipe logistique de la base composée de 18 salarié.e.s.



Vos responsabilités principales sont les suivantes :



Gestion des approvisionnements



  • Etablir et maintenir à jour la base de données fournisseurs

  • Mettre en œuvre un processus de planification des approvisionnements

  • Réceptionner et contrôler les commandes des différents départements

  • Assurer le respect de toutes les procédures MdM en place

  • Constituer et assurer le suivi des stocks et son adéquation avec les besoins identifiés

  • Acheminer tous les matériels et intrants destinés aux formations sanitaires appuyées par MdM

Gestion du parc automobile, des équipements et des locaux



  • Recruter et former des chauffeurs aux règles de conduite MdM

  • Assurer la gestion du parc automobile

  • Assurer la maintenance et la sécurité de tous les équipements et propriétés

  • Veiller au respect des procédures et à la bonne utilisation des outils

Management



  • Participer à la définition de la stratégie logistique de réponse aux urgences

  • Encadrer et animer l’équipe logistique : participation au recrutement, conduite des entretiens d’évaluations et rédaction/mise à jour des profils de poste, définition des plans d’action

  • Former et superviser l’équipe logistique nationale aux standards MdM

  • Assurer le lien entre le département logistique de la base et les autres départements

Gestion des systèmes de communication et télécommunication



  • Dimensionner les moyens de communication sur les bases en fonction des possibilités et contraintes liées au terrain

  • Former au bon usage de protection et d’entretien des équipements de communication et télécommunication

Gestion et suivi du parc informatique



  • Assurer le dimensionnement, l'entretien et la bonne utilisation du parc informatique

  • Mettre en place une stratégie de sauvegarde et de protection des données sur la base

Gestion des tâches spécifiques



  • Superviser et coordonner les constructions/réhabilitations ainsi que l’approvisionnement des équipements

  • Suivre les travaux et assurer le respect des délais d’exécution et la traçabilité de leur bonne exécution

Suivi et reporting



  • Rédiger des termes de références et rapports logistiques des missions exploratoires et des missions terrain

  • Participer à la rédaction des rapports bailleurs ainsi qu’un rapport mensuel logistique

  • Être garant.e de la qualité du reporting logistique

Sécurité



  • Appuyer le/la coordinateur.rice site à la mise à jour du plan de sécurité si besoin

  • Participer aux veilles sécuritaires

  • Veiller à la compréhension et à l’application des règles sécuritaires en place

  • Être garant.e de la sûreté et de la sécurité des bâtiments

CONDITIONS D'EMPLOI :



Statut : Salarié



Contrat : Contrat à durée déterminée



Durée : 6 mois



Poste à pourvoir dès que possible

Basé à Kongoussi (avec des déplacements dans le pays pour appuyer les sites d’intervention )

Salaire brut mensuel de 2587 euros

Équivalent 13ème mois versé en 2 fois – à partir de 6 mois d’ancienneté de travail effectif

Prime d’expatriation de 10% du salaire brut par mois

Prise en charge du transport (domicile – mission), des visas, des vaccins

Hébergement en maison collective

22.5 RTT / an

5 semaines de congés payés / an

Mutuelle (participation à 60% de MdM et 40% du salarié

Assurance (rapatriement&hellip

Accord de télétravail de 110 jours par an (au minimum 1 jour par semaine en présentiel obligatoire) en fonction de l’éligibilité de votre poste au télétravail.

En cette période d’épidémie de Covid-19, nous mettons tout en œuvre pour appliquer les protocoles sanitaires et gestes barrières afin de garantir la sécurité de nos équipes.

Médecins du Monde favorise la formation et la mobilité interne de ses acteurs

Retrouvez les conditions et avantages pour nos postes expatriés à l’international: https://bit.ly/3g2xFrh



Départ seul



PROFIL RECHERCHE :



Formation logistique niveau bac ou équivalent niveau bac+2/+3

Expérience de deux ans minimum sur un poste similaire au sein d’une ONG

Expérience en gestion de la sécurité dans un contexte de crise

Excellentes capacités d’organisation, d’anticipation et de coordination

Capacité à travailler à un rythme soutenu de travail et dans le respect des échéances imposées

Capacité à créer et développer un réseau d’interlocuteurs.rices logistiques

Capacité à former les équipes

Bonnes connaissances en procédures d’achat (bailleurs humanitaires)

Aptitude à pouvoir travailler en équipe et dans un environnement multiculturel et pluridisciplinaire

Langues : Français courant à l'écrit comme à l'oral indispensable

Vous adhérez aux valeurs et au positionnement militant de Médecins du Monde.



AUCUNE CANDIDATURE NE SERA TRAITÉE PAR TÉLÉPHONE



Médecins du Monde se réserve le droit de clôturer le recrutement avant la date limite de dépôt des candidatures.



MdM s’engage pour l’insertion des personnes en situation de handicap et lutte contre toutes les discriminations.

How to apply:


Cliquer sur le lien suivant pour postuler : http://www.jobs.net/j/JQQEpAJG?idpartenaire=128


Category:
Logistics
Country:
Burkina Faso
Organisation:
Médecins du Monde
Location:
Burkina Faso

 



Country: Ethiopia

Organization: Médecins du Monde

Closing date: 6 Jul 2022

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.



Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.



MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.



Currently, MdM France is operating in 2 two regions:



Afar region with a program on reduction of gender-based violence among female sex workers funded by the French Agency for Development untill 2024. Additionally, and since last year MdM has been aiming to intervene in the border areas between Afar and Tigray regions affected by the ongoing hostilities. Funds are secured through ECHO.



MdM-FR also has a project in Oromia region to improve access to quality health services through ECHO funds leading a consortium with COOPI and MdM Germany.



TASKS AND RESPONSIBILITIES:



Under the supervision of the general coordinator and in collaboration with the HQ logistics referent, you will be in charge of developing and supporting the implementation of the tools, processes, and developing the capacity of the logistics teams in each area of operation. You will also be responsible for providing technical support to MdM Germany for the implementation of its projects in the Somali region.



Your main responsibilities are:



Logistics support and management



  • Provide day to day support particularly on MdM FRrance tools, procedures, report and team management

  • Design training curricula based on the competences assessment

  • Spend 50% of time in field bases providing technical training and support to logistics staff

  • Ensure the good filling and follow-up of all the logistics tools for a good capitalization

  • Provide input on logistics matters to the coordination team for budgeting

  • Ensure the good communication between logistics teams, and with the other departments

  • Provide strategic inputs for the development of MdM France Ethiopia’s logistics’ planning and processes

Program activities



  • Perform the role of technical adviser to the program teams

  • Follow up on the development of procurement plans with program, finance and logistics inputs

  • Be responsible for the appropriate selection and installation, use and maintenance of equipment

Procurement & supply chain



  • Be in charge of the implementation, follow up and respect of MdM France and donors’ procurement procedures

  • Ensure active monitoring of the purchasing process

  • Ensure the existence and maintenance of a supplier database and develop robust local supplier relationships at national level

  • Follow up on asset and stock registry

Team management



  • Be responsible for the line management of specified logistics staff including recruitment and performance management

  • Create and follow up on individual training plans for all logistics staff

  • Conduct a procurement files audit

Security



  • Participate in development, review, implementation and monitoring of MdM’s security measures

  • Evaluate and ensure the safety of offices and guesthouses

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 6 months



Starting date: as soon as possible

Gross monthly salary: 2 860 euros

Based in Addis Ababa, with 50% time spent on field visits

Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required

Expatriation bonus (10% gross salary per month)

Transportation cost, vaccines and visas covered

Guesthouse housing

22.5 RTT (recovery days) per year

5 weeks of paid leaves per year

Health insurance (60% covered by MdM and 40% by the employee)

Insurance (repatriation&hellip

Teleworking agreement for positions eligible to telework: 110 days/year (minimum of 1 day per week onsite)

Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.



Médecins du Monde promotes trainings and internal mobility

Single posting



SKILLS AND EXPERIENCE NEEDED:

At least 3 years of humanitarian missions experience in emergency contexts

At least 3 years of experience in logistics with an NGO, as a logistics coordinator is an asset

Experience in security assessment and management

Experience in capacity building and trainings

Languages: fluent in English is mandatory

You embrace the core values and support the proactive philosophy of Médecins du Monde.



TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED

Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.

MdM stands up for the integration of people living with disabilities and fights against discrimination.

How to apply:


To apply, click on the following link: http://www.jobs.net/j/JTdpOCrf?idpartenaire=128


Category:
Logistics
Country:
Ethiopia
Organisation:
Médecins du Monde
Location:
Ethiopia

 



Country: Poland

Organization: Medair

Closing date: 5 Jul 2022

Role & Responsibilities



Oversee the provision of the logistical support for the programme. The Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information; reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.



Project Overview



Medair arrived in Poland at the end of February 2022. The Emergency Response team will be providing protection, NFI, and other assistance within Poland as well as providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine.



Workplace & Working Conditions



Position will be located in Rzeszów, Poland. With potential visits to Ukraine.



Starting Date / Initial Contract Details



As soon as possible. Full time, minimum 2 months.



Key Activity Areas



Logistics Management – Supply chain



  • Ensure proper supply chain management practices and procedures are in place and maintained. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.

  • Share information on the assessments and proposed interventions, provide overviews of logistics requirements for the development of project proposals and subsequent projects. Engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources.

  • Manage the procurement process in an efficient and cost-effective manner. Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.

  • Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations ensuring proper record keeping for the receipt, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance. Conduct periodic ‘spot checks’ and put systems in place to increase stock reliability and reduce shrinkage through damage, loss or theft.

  • Ensure transportation of freight by land, sea and air; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Capture pipeline information, and coordinate the management of the supply chain ensuring regular transmission of order status, stock levels and shipment status to project and logistics staff.

  • Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes, and submit logistics reports to the in-country management team, and GSO logistics pursuant with Medair policies.

Logistics Management – Resources



  • Ensure the management of vehicle fleets is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to.

  • Supervise all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost efficient manner. Management of equipment will include procurement, registration, allocation, tracking, maintenance, repair, replacement, reporting, and training, authorisation, supervision and co-ordination to ensure optimum availability, & accountability. Ensure usage of fuel is correctly supervised, and recorded.

  • Support the proper management of existing field bases, establishment of new ones and closing of existing. Liaise with the landlord(s) to ensure proper maintenance and optimum availability of facilities and utilities. Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

Representation



  • Represent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization, notably through the application of Medair’s mandate, ethics and values.

  • Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule distribution of goods and material.

Financial management



  • Compile and validate the logistics component of all base and project budgets.

  • Ensure good communication and cooperation between the Logistics and Finance departments.

  • Ensure Logistics staff are well aware of and adhere to applicable Finance procedures.

Staff Management



  • Manage staff with integrity and foresight, to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.

  • Ensure that all logistics and programme staff are adequately trained and create possibilities for capacity building, mentoring and coaching. Provide cross training to project managers and other staff on warehouse and supply chain procedures.

Quality Management



  • Promote and use the Medair file storing and sharing systems, ensuring that all guidelines are used.

  • Develop and implement systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work.

  • Ensure projects are supported in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc.

Team Spiritual Life



  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.

  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.

  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.



Qualifications



  • Professional qualification in logistics/ training in Supply Chain Management, Business Management/ related field.

  • Strong working knowledge of English (spoken and written). Knowledge of Polish a big asset and Ukrainian desirable.

Experience



  • Minimum 4 years relevant logistics and management experience in emergency and/or development context.

  • Experience of budget management and the ability to prepare timely, complete and accurate financial reports.

  • Experience working in a cross-cultural setting, preferably in the logistics sector.

  • Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies.

  • Ability to communicate effectively with programme teams and be able to represent Medair with UN organisations, other international NGO’s and local authorities world-wide. Technical understanding of mechanical equipment.

  • Able to develop and maintain effective relationships with internal and external stakeholders.

  • Capacity to work under pressure & tight deadlines. Diplomatic, especially for working with authorities & suppliers.

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

How to apply:


Before you apply



Please ensure you are fully aware of the:



a) Medair organisational values.



b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.



c) Key Profiles & Benefits Package provided for Internationally Recruited Staff (IRS).



d) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).



Application Process



To apply, go to this vacancy on our Medair page. Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.


Category:
Logistics
Country:
Poland
Organisation:
Medair
Location:
Poland

 



Country: United States of America

Organization: US Agency for International Development

Closing date: 26 Jul 2022

SOLICITATION NUMBER: 720BHA21R00047



ISSUANCE DATE: August 10, 2021



CLOSING DATE AND TIME: July 26, 2022, 12:00 P.M. Eastern Time



SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)



Dear Prospective Offerors:



The United States Government (USG) represented by the U.S. Agency for International Development (USAID) Office of Humanitarian Business and Management Operations (HBMO), is seeking offers from qualified U.S. citizens to provide personal service as a Senior Acquisition and Assistance (A&A) Advisor under a United States Personal Services Contract (USPSC), as described in the solicitation.



Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:



1. Complete resume. In order to fully evaluate your offer, your resume must include:



(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.



(b) Specific duties performed that fully detail the level and complexity of the work.



(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.



(d) U.S. Citizenship



(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).



Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.



2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. **



NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT



**



All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.



NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:



https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&amp[;sysparm_search=kb0013183](https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183)



Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:



HBMO Recruitment Team



E-Mail Address: [email protected]



Website: www.BHAjobs.net



Any questions on this solicitation may be directed to the HMBO Recruitment Team via the information provided above.



Sincerely,



Sonja Stroud-Gooden



Contracting Officer



DUTIES AND RESPONSIBILITIES



The Senior A&A Advisor will demonstrate expert competence in the duties and responsibilities described below. S/he will perform these duties and responsibilities with little to no guidance and minimal supervisory direction from the A&A PGT or QA Team leader or his/her designee. Additionally, s/he will have a high level of responsibility for management and coordination in his/her area of responsibility. S/he will also have a high level of responsibility for contributing to policy decisions, and representing the office and bureau and its interests to other parties.



Acquisition & Assistance Policy and Guidance:



● Demonstrate an expert understanding of federal and USAID procurement and award making and management regulations and policies including but not limited to the Code of Federal Regulations, Agency for International Develop Acquisition Regulations, and USAID Automated Directive Series.



● Act as an expert and technical advisor on acquisition and assistance matters to support staff and office management.



● Exercise independent judgment and decision-making related to acquisition and assistance policies and guidelines.



● Independently research, review, analyze, and/or interpret current and new acquisition and assistance statutes, regulations, policies, or procedures to ensure consistent adherence to USG and USAID requirements and to strengthen internal office procurement and award making and management policies, procedures, and systems including capturing best practices and innovations.



● Advise staff in the drafting of effective statements of work, program descriptions, evaluation criteria, applications instructions, and other supporting documents for notices of funding opportunities and request for proposals.



● Draft for the Assistance Officer/ Contracting Officer suggested response to acquisition and assistance inquiries through research, analysis, and presentation of necessary documentation.



● Prepare and/or provide substantive assistance in the creation and execution of short- and/or long-term solutions to complying with and addressing acquisition and assistance requirements and challenges.



● Conduct assessments of BHA programs for consistent adherence to acquisition and assistance policies and guidance and recommend appropriate corrective or mitigation measures.



Portfolio Management:



● Draft, maintain, update, and revise written technical guidance based on new or changes to existing USG and Agency acquisition and assistance initiatives and policies.



● Independently respond to BHA staff and recipient inquiries on complex program topics, issues, and questions relating to acquisition and assistance policies and procedures.



● Train and mentor BHA and recipient staff in Washington and the field on complex acquisition and assistance topics including providing technical expertise in the development, updating, presentation, and evaluation of training materials related to procurement and award making and management.



● Analyze and provide guidance, input, and/or information products to A&A or BHA senior leadership on issues that require escalation for resolution. Assist in related discussions, meetings, and follow-up with pertinent stakeholders.



● In collaboration with other BHA teams, conduct independent analysis of and provide recommendations on office-level award management systems including but not limited to Abacus and Google Sites. Additionally, provide advice, guidance, and improvements and determine overall systems needs and priorities related to acquisition and assistance issues.



● As assigned by A&A PGT or QA Team Leader or his/her designee, review and approve procurement and award making and management business process system changes.



● Lead complex, highly specialized competitive acquisition and assistance solicitations throughout the entire procurement life cycle from pre-award to selection.



● Lead on resolving and responding to complex, highly-specialized program issues and questions relating to acquisition and assistance policies and procedures.



Agency and USG Liaison and Representation:



● Serve as a primary point of contact in the area of responsibility for the division and BHA Senior Management.



● Serve as acting A&A PGT or QA Deputy Team Lead or Team Leader when Deputy Team Lead or Team Leader is out of the office on leave, a detail assignment, or temporary duty.



● Act as a primary coordinator for complex queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, OAA, GC, U.S. Congress, or senior USAID staff and ensure timely and appropriate response.



● Liaise with the OAA, GC, and other USAID stakeholders as necessary to understand policy and guidance application to humanitarian assistance and resilience programming and ensure current acquisition and assistance policies and procedures are being appropriately applied.



● Provide written and oral responses to requests for information on BHA’s activities in the area of responsibility, to include briefing papers, memorandum talking points, agency taskers, formal presentations, and informal briefings.



● Advocate for BHA's interests and unique capabilities in USG and USAID acquisition and assistance policy discussions.



● Serve as point of contact or work closely with appropriate designee to engage with various intra- and inter-agency counterparts related to acquisition and assistance policies and procedures to promote effective and efficient mechanisms and applications suitable for emergency response and resilience programming.



● Develop and maintain relationships with partner organizations within and outside the USG to ensure essential coordination of acquisition and assistance policies and regulations and information exchanges.



Supervisory:



● With the Team Leader, identify ways to actively build and sustain an equitable and inclusive work environment where cultural diversity is celebrated and valued.



● Support the Team Leader in creating an environment oriented to trust, open communication, creative thinking, strong team cohesion and workplace collaboration, and promoting and cultivating high team morale.



● Advise, guide, and train all new team personnel on team processes, templates, and standard operating procedures.



● Conduct quality assurance on final work products. Ensure accurate and error free work products of the team. This includes information associated with data calls with short turnaround times and complex reports created and used to track the flow of work related to the team’s portfolio.



● Oversee the day-to-day work of their respective team by identifying priorities, assigning and balancing workloads, reviewing work products, addressing personnel issues, providing professional development opportunities, and any other management tasks as needed, as requested by the Team Lead or his/her designee.



General Duties:



● Work in rapidly changing, high-pressure situations that often exceed normal business hours.



● Attend regular A&A Division and team meetings and program team meetings.



● Sign-up for and serve as needed, on Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will be varied.



● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months.



● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.



● As needed, may serve on temporary details within the bureau not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.



SUPERVISORY RELATIONSHIP:



The USPSC will take direction from and will report to the PGT or QA Team Lead or his/her designee.



SUPERVISORY CONTROLS:



Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.



EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION



(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)



Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, project management, acquisition, assistance, and management) plus nine (9) years of progressively responsible experience in acquisition and assistance functions related to USG procurement planning and solicitation and acquisition or assistance award administration, which must include at least three (3) years managing several team members handling multiple, competing priorities in a high-pressure environment and three (3) years working in international development, domestic or international emergency relief program operations, or post-emergency rehabilitation or reconstruction aid.



OR



Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, project management, acquisition, assistance, and management) plus seven (7) years of progressively responsible experience in acquisition and assistance functions related to USG procurement planning and solicitation and acquisition or assistance award administration, which must include at least two (2) years managing several team members in a high-pressure environment and two (2) years working in international development, domestic and international emergency relief program operations, or post-emergency rehabilitation or reconstruction aid.



SELECTION FACTORS



(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)



● Offeror is a U.S. Citizen.



● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.



● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.



● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.



● Ability to obtain a Department of State medical clearance.



● Must not appear as an excluded party in the System for Award Management (SAM.gov).**



Satisfactory verification of academic credentials.



OFFEROR RATING SYSTEM



The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:



Matrix (30 points)



Technical Experience (15 points)



● Demonstrated experience drafting acquisition and assistance policies, procedures, and resources related to the implementation of domestic/international emergency and/or international development programs.



● Demonstrated experience creating and identifying solutions to complex acquisition and assistance issues.



● Demonstrated experience procuring and managing large dollar value acquisition and assistance procurements.



Negotiation, Communication, and Interpersonal Skills (6 points)



● Demonstrated experience working with various audiences to negotiate and build consensus on acquisition and assistance issues.



● Demonstrated experience communicating policy-related information to non-specialist audiences at a variety of levels.



● Demonstrated experience providing oral presentations and written communications to senior leadership and various stakeholders.



Management Experience (9 points)



● Demonstrated experience managing and training a large team with various skill levels.



● Demonstrated experience leading a team in problem-solving and decision-making**.**



Interview Performance (50 points)



Timed Writing Test (10 points)



Satisfactory Professional Reference Checks (10 points)



Total Possible Points: 100



BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.



Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.



The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

How to apply:


SUBMITTING AN OFFER



Offers must be received by the closing date and time at the address specified in the cover letter.



Qualified individuals are required to submit:



1. Complete resume. In order to fully evaluate your offer, your resume must include:



(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.



(b) Specific duties performed that fully detail the level and complexity of the work.



(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.



(d) U.S. Citizenship



(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).



Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.



2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.



Additional documents submitted will not be accepted.



By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.



To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.



DOCUMENT SUBMITTALS:



Via email: [email protected]


Category:
Logistics
Organisation:
US Agency for International Development
Location:
United States of America

 



Country: Costa Rica

Organization: Tetra Tech

Closing date: 28 Feb 2022

Tetra Tech International Development Services (www.tetratech.com/intdev) is currently accepting expressions of interest from qualified candidates for an Information Officer position on an anticipated USAID-funded Regional Disaster Assistance Program (RDAP) in Latin America and the Caribbean (LAC). RDAP’s primary objective is to build disaster management and risk reduction capacity to improve the ability of host nations and regional entities to effectively respond to disasters, reducing the human consequences of disasters and the need for U.S. government assistance. In LAC, USAID’s Bureau for Humanitarian Assistance (BHA) office provides support to risk management programs through its regional office in San Jose, Costa Rica.



Responsibilities:



Information Officers produce a wide range of public and internal information products and will work closely with the project team and lead or support the development of informational products such as disaster field notes, fact sheets, videos, blogs, social media content, infographics, success stories, pamphlets, a monthly newsletter, after-action reports following disasters, workshop and training reports and technical guides. Duties include but are not limited to:



Collect, synthesize, and analyze information pertaining to humanitarian emergencies and response efforts, and draft, edit, appropriately format, and disseminate a wide range of internal and external information for the LAC region.



** Attend meetings in the LAC region and collaborate closely with a range of stakeholders, including USAID/BHA/LAC staff and counterparts from other USG agencies, the UN, and NGOs.



Gather information for or participate in field assessments, meetings, and site visits.



** Prepare field notes, meeting notes, newsletters, PowerPoint presentations, and other correspondence as requested.



Deliver trainings for best practices in reporting and information management.*



Qualifications:



*



** Bachelor’s in communications, journalism or related field required. Master’s degree preferred



Two to four (2-4) years of work experience in communications for USAID-funded projects. Latin America and/or Caribbean experience preferred.



** Demonstrated knowledge of humanitarian issues, including creating communication campaigns for international development, disaster preparedness and/or humanitarian assistance programs preferred;



Excellent writing, editing, and verbal communication skills in English and Spanish;



** Professional fluency in English and Spanish required. Full fluency in English and Spanish preferred.



* Demonstrated ability to work well with others and meet deadlines in a challenging, fast-paced environment.

How to apply:


To be considered applicants must submit the following as part of the on-line process:



[Cover Letter]



** [CV in reverse chronological format]



Please indicate where you saw Tetra Tech’s IDS ad posted.



Apply on-line at: https://bit.ly/IO-RDAP



Applications that do not meet the minimum requirements listed above will not be considered. Please ensure that all necessary documents are uploaded, as incomplete applications and/or corrupt files may delay processing of your application or remove you from consideration. No phone calls will be accepted.



Tetra Tech is a leading provider of consulting, engineering, and technical services worldwide. Our reputation rests on the technical expertise and dedication of our employees - 20,000 people working together across disciplines and time zones to provide smart, sustainable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in over 450 locations around the world. We offer competitive compensation and benefits and are searching for innovative people to join our teams. We are an equal opportunity employer: EOE AA/M/F/Vets/Disability.


Category:
Logistics
Organisation:
Tetra Tech
Location:
Costa Rica
Category:
Logistics
Organisation:
US Agency for International Development
Location:
United States of America
Category:
Logistics
Organisation:
Secours Islamique France
Location:
France
Category:
Logistics
Organisation:
John Snow
Location:
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